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Vienna underground translated into English...well, kind of! Here you find the version that might be more useful for your daily life. On this page you can find useful information about administrative matters concerning the Universities, forms and specific as well as general instructions on how to do things you need to do to get your PhD. This page will be permanently up-dated. If you cannot find something and you think it is important and useful for all DK-collegiates, please contact Ulrike. Click to go to:
What you need to do at the begin of every term to continue your studies? ! Pay your Union and tuition fees ! Attention: The University of Vienna and the MUWwill not send you a payment bill anymore!!!
Deadlines for maintaining your registration in WS 2010/11:
If your tuition fee remains unpaid a week (MUW)/ ten days (UNIVIE) after the last day of the extended admission deadline your admission expires. In order to resume your studies, you have to apply for admission again. If you are in the old system, you will be moved to the new one. If you are in the new system, you will lose 6 months!!! Reimbursement of Union/tuition fees: Our students from the IMP and IMBA will get all the fees reimbursed as before. Students employed by the University of Vienna need to pay the fees but will get a refund of the tuition fee as an employer of the University at the end of the first term. Each next term they will be refunded at the beginning of the term. All students from the UNIVIE need to pay Union fees (16,86 EUR) each term. Students from the Medical University need to pay the tuition and Union fee. In order to get your fee expenses refunded, please fill in this form (words/numbers written in red need to be adapted) and give it with an original payment slip as other invoices to Karin who will send them to Ulrike or directly to Ulrike. -> top of page Co-registration: If you would like to attend a course that is announced at an University other than you are inscribed, you need to co-register at this University. Co-registration has to be renewed every semester within the admission period. MUW students co-registering at the University of Vienna: Print out a file with your Viennese contact details Make a copy of your "Studienblatt" and your student´s ID-card Bring all to Ulrike until Wednesday 24th February 2010 or send it to the . University students co-registering at the MUW: Students who want to attend secondary courses at another university while remaining fully enrolled in their main degree studies at their primary university are called co-registered students ("Mitbeleger"). For the registration you need your primary university admission record ("Studienbuchblatt"). You can register personally in the admission office or per fax (+43 1 40160 ? 921 000) or per e-mail (studienabteilung@meduniwien.ac.at) within the admission period (including the extended admission period). More information here. -> top of page What do I have to do in case of absence from my work place? Holdidays You have 5 weeks (25 working days) paid holidays each year. On a public holiday you do not need to work and you do not need to take holidays. If you want to go on holiday you need to ask your supervisor and contact the secretary´s office in advance. Sick leave You must inform the secretary´s office at the first day of your absence. If you are ill for more than 3 days you must see a doctor. Those of you who are insured at the BVA insurance company need to take the form "Arbeitsunfähigkeitsmeldung" that was sent to you to the doctor. He will send the upper part to the BVA and you have to bring the lower part to the office.
Travel cost reimbursement If you are planning to visit a conference, congress, summer school or similar that the DK should pay for, please write in advance a one page (DIN A4) letter of motiviation and send it to Tim S. or Ulrike. Explain what the event is about and justify why it is necessary for you to go there. Tim S. will read your letter and give you hints to improve writing such applications. You will need this skill in the future when you need to apply for grants. Collect every invoice and payment receipt. For reimbursement the original bills and receipts are needed! Keep also your boarding pass and obtain a confirmation of attendance. Please use for currency conversion only this converter. All documents need to be sticked with a glue on an A4 paper with a glue in a way that no slip is hidden behind another one. Please do not use a stapler!
After your return: Fill in and sign the respective form(s). Stick the original receipts onto a A4 piece of paper and give it to Karin or Ulrike. I strongly recommend to make a copy of everything in case the originals are lost. -> top of page A work contract with the Universities only lasts as long as your Visa is valid. To prolong your contract, you must bring a new Visa at least one week before your old contract ends! To extend the validity of your Visa you must go to the MA35 or to the "Magistrat" in your home district (Bezirk) again and bring some documents with you. Here is a checklist and here is the form. Please allow for 3 to 4 weeks for the Visa renewal process. -> top of page How to register for a lecture
Instruction manual, wirtten by David Neubauer. Thank you David! Attention: you do not need to register for a "Vorlesungen" (e.g. Basic aspects of Structural Biology I). -> top of page
If you have first registered for your PhD in Winter term 2009/2010 or later the new curriculum is valid for you. In the first year of your PhD you must 1. write an exposé 2. fill in some forms 3. fill in the doctoral thesis agreement form 4. give your talk at the Tuesday WiP Reports 5. write a summary of the annual PhD meeting and give the signed form to Ulrike 1. The exposé also called research proposal is a thematically and methodologically concise description of your doctoral thesis project. The recommended lenght is 3 pages (A4), maximum are 10 pages. The exposé has to include:
surname_firstname_studentregistrationnumber_expose.pdf Attention: Those who missed the Expsoé writing workshop earlier this year can have a copy of the course material from Ullrike. 2. Forms
3. The Doctoral thesis agreement This is an agreement signed by the doctoral candidate, supervisor and University. This form is available in english. The doctoral thesis agreement comprises:
4. Give your talk at the WiP seminar You need to give your talk at the WiP seminar in the term when you submit your doctoral thesis agreement. 5. Annual PhD committee meeting Despite the informtion in the official guidline for "Das Neue Doktoratsstudium der Universität Wien" there has not been created a form for the annual PhD committee meeting report yet and probabely never will. In the future it might be possible to upload your summary directly via the univis system. As long as this is not an option please give the signed summary to Ulrike. Find here a pdf or a doc file of a draft of how your summary might look like and what has to be included. Here you can find more information: Info1.pdf and info2.pdf -> top of page
Attention: The registration of the doctoral thesis project is required before completing the first Semester! What to do: 1. Write your thesis proposal We had a workshop on how to write a thesis proposal last term. Please contact Ulrike if you would like to copy the handouts. 2. Choose your PhD committee 3. Fill in the "Registration of the doctoral thesis" form Propedeutics: Compulsory: Ethics and Good Scientific Practice Project Management and Patent Affairs 4. Fill in every year the "Progress report meeting of the doctoral thesis committee" Give the signed form to Ulrike. Forms and Information: see also here. -> top of page How to register at the Medical University of Vienna Visit the MUW homepage for registration (German only). Application deadline for non EU-citiziens WS: 1.September, SS: 1. February 2010. Fill in and sign the * registration form. Other necessary documents (originals plus copies): * School leaving certificate * Diploma * Transcript of all subjects including the marks from Master studies * Certification that you allowed to persue PhD studies in your home country (non-EU citiziens only!) * CV Bring all documents and translations to the Studien- und Prüfungsabteilung. Alternatively, you can send all by mail. Write a thesis proposal using this form. Example for a thesis proposal. -> top of page How to register at the University of Vienna
Visit the students point page of the University of Vienna. Application deadline for non EU-citiziens WS: 1. September, SS: 1. February. Pre-application for admission online. Fill in and sign the * registration form Other necessary documents (originals and copies): * diploma of your Master thesis * transcript of your Master studies * certificate that you are allowed to persue PhD studies in your home country (non-EU citiziens only!) Bring all documents to the Program Manager. You will get an acceptance letter by mail. Report in person to the Admissions Office (Universität Wien, Dr.-Karl-Lueger-Ring 1, 1010 Wien). You have to present the following documents: * acceptance letter * valid passport * passport photo The Admissions Office will then issue your student ID card. Pay the tuition fee and get your stundent´s documents. -> top of page still under construction!!! |
