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On this page you can find useful information about administrative matters concerning the Visa, work, Universities, forms and specific as well as general instructions. For example, here is a map of the
Vienna underground translated into English...well, kind of! Here you find the version that might be more useful for your daily life. How to finish your thesis
Recommanded to read: "The little book of PLAGIARISM - what it is and how to avoid it!"
More information: University Vienna - Center for Doctoral Studies - Doctoral Thesis
CONTENT (click on links)
1. How to get started - MFPL Welcome packages The welcome packages provide a lot of useful general information. Please contact Ulrike for more information. - DK Structural Biology - Survival Guide This booklet will inform you about the DK Structural Biology and specific requirements of the program. - VISA & residence permit ("Aufenthaltstitel"): Before you can start your studies and work in Austria you need a valid Visum and residence permit. The steps that need to be taken are:
Information Application form Pdf file explaining how to fill in the form (only available in German). If you need help, contact Ulrike. Form "Arbeitgebererklärung" (employer confirmation from the respective university: Meduni or Univie) Available at the personal office of the respective University.
2. Reimbursement Visa fees Visa fees are refunded for all students. Please fill in this form (available only in German, contact Ulrike if you need help) and bring it together with the confirmation of payment to Marion Linger (6th floor, room 6.108). -> go back to top of page 2. Your work contract The work contract with the Universities only lasts as long as your Visa is valid. The new Visum is required to extend your contract. The new Visum is required at least two weeks before your old contract ends! It is also absolutely necessary that you send the confirmation of application immideately to Ulrike! With this confirmation the work contract can be extended for one month until you reiceive your VISA. To extend the validity of your Visa you must go to the MA35 or to the "Magistrat" in your home district (Bezirk) again and bring some documents with you. Here is a checklist and here is the form. Please allow for 3 to 4 weeks for the Visa renewal process. -> go back to top of page 3. Absence from your work place - Holidays You have 5 weeks (25 working days = Monday to Friday) paid holidays each year. On a public holiday you do not need to work and you do not need to take holidays. If you want to go on holiday you need to inform your supervisor and the secretary´s office in advance by writing an email that goes cc to your supervisor. - Sick leave You must inform the secretary´s office at the first day of your absence. If you are ill for more than 3 days you must bring an doctoral confirmation. Those of you who are insured at the BVA insurance company need to take the form "Arbeitsunfähigkeitsmeldung" that was sent to you to the doctor. He will send the upper part to the BVA and you have to bring the lower part to the office. - Conferences MUW students who attend a conference, workshop or the like, need to fill in the form "Sonderurlaub" in advance. Hand in the complete form at the 3rd floor office. University students need to fill in the Form "Antrag auf Genehmigung einer Dienstreise" likewise in advance. Hand in the complete form to Karin Pfeiffer. IMP abd IMBA students please use the hitherto existing procedure. -> go back to top of page PART 2
Administrative matters: Universities & Thesis 1. Registration deadlines for the registration in WS 2012/13:
-> go back to top of page 2. Registration at the Universities x -> go back to top of page 3. Tuition fees & reimbursement -Tuition fees: Information about the tuition and student´s union fees at the University of Vienna: Student point - The tution fee Information about the tuition and student´s union fees at the Medical University of Vienna: Studienbeitrag (available only in German, contact Ulrike if you need help). - Reimbursement: Study fees are refunded by the MFPL as long as you are in the minimum duration plus 2 tolerance terms. Please fill in this form (available only in German, contact Ulrike if you need help) and bring it together with the confirmation of payment to Marion Linger (6th floor, room 6.108). -> go back to top of page 4. Continuing your studies x -> go back to top of page 5. x -> go back to top of page 6. Medical University: PhD (Doctor of Philosophy) N094 Information and overview of the requirements at the webpage of the Medical University -> go back to top of page 7. MFPL - Thesis print out Service The MFPL offers PhD students to print out their thesis work (up to 4 exemplars). You either send an .pdf file to Marion Linger (office of the admin director Fabien Martins) or you come to Marion´s office (MFPL building, 6th floor, room 6.108) personally with an usb-stick. - printout has to be double-sided - after the cover page you need to put in an empty sheet - before printing your thesis, please check the requirements of your Universitiy (e.g. cover page)!!! Univeristy of Vienna: StudienServiceCenter download "Titelblatt Dissertation". (German only at the moment, if you need help, please contact Ulrike). Forms download. MedUniWien: Submission of the completed doctoral thesis download on this page: -> "see template for the cover page" -> go back to top of page 8. Plagiarism Check The MUW informed us about the new plagiarism checks of the doctoral thesis. Find a summary here. These are MUW rules but might also be useful for University students. Additionally, some of the info is helpful for paper writing. If you have questions, please contact Ulrike. -> go back to top of page 9. Funding opportunities VIPs (Vienna International PostDoctoral Program) organised an information day on 9th October 2012. Speakers froj the FWF, ÖAW and FFG gave a talk about the different grants and fellowships. Here is a summary and overview and the ppt of the talks:
You find also a summary from VIPS on the MFPL intranet: MFPL intranet at Info Share (menu bar on top) -> wiki -> (menu bar on the left) -> vips ->phds-postdocs -> funding opportunities
2. Career Development Award OLD Click to go to:
Plagiarism check The MUW informed us about the new plagiarism checks of the doctoral thesis. Find a summary here. These are MUW rules but might also be useful for University students. Additionally, some of the info is helpful for paper writing. If you have questions, please contact Ulrike. -> top of page Continuing your studies What you need to do at the begin of every term to continue your studies? ! Pay your Union and tuition fees ! Attention: The University of Vienna and the MUWwill not send you a payment bill anymore!!! UNIVIE: Payment of study fees via EPS (Electronic Payment System) Info in english and german.
Deadlines for maintaining your registration in WS 2011/12:
If your tuition fee remains unpaid a week (MUW)/ ten days (UNIVIE) after the last day of the extended admission deadline your admission expires. In order to resume your studies, you have to apply for admission again. If you are in the old system, you will be moved to the new one. If you are in the new system, you will lose 6 months!!! Reimbursement of Union/tuition fees: Our students from the IMP and IMBA will get all the fees reimbursed as before. Students employed by the University of Vienna need to pay the fees but will get a refund of the tuition fee as an employer of the University at the end of the first term. Each next term they will be refunded at the beginning of the term. All students from the UNIVIE need to pay Union fees (16,86 EUR) each term. Students from Non-EU countries at the Medical University need to pay the tuition and Union fee. In order to get your fee expenses refunded, please fill in this form (words/numbers written in red need to be adapted). This is the same form that you use for Visa costs refunds. Please sign the form and tkae it together with the payment slip to Marion Linger (6th floor, room 6.108, successor from Bärbal Miksch). -> top of page Co-registration: If you would like to attend a course that is announced at an University other than you are inscribed, you need to co-register at this University. Co-registration has to be renewed every semester within the admission period. MUW students co-registering at the University of Vienna: If you co-register the first time: Fill in the pre-application for admission. Fax the Studienblatt from the MUW and a copy of your student ID card to: ++43 1 4277 9121 within the admission period. You can also scan both documents and email it to: referat.studienzulassung@univie.ac.at After the co-registration took place you can print out your Studienblatt via the UNIVIS system. To continue the co-registration in the following terms: Fax or scan the Studienblatt from the MUW to the number/email mentioned above with the request for co-registration. read more... (German only, the english version of the webpage is not up-to-date! Please follow the instructions above.) University students co-registering at the MUW: Students who want to attend secondary courses at another university while remaining fully enrolled in their main degree studies at their primary university are called co-registered students ("Mitbeleger"). If you co-register for the first time: For the registration you need
Options to register:
To continue the co-registration: You only nee to sent you Studienbuchblatt within the admission period. See options above. More information here. |
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